Contact Person: Jason Robb
What is SEKnFind?
SEKnFind is the SEKLS consortium which shares a single automated system (catalog, circulation, etc.). SEKnFind uses the Koha system, which is open source software. “Open source” means that the software is openly available, not owned by a particular company. SEKLS contracts with a company called PTFS/LibLime to host and support our system.
What are the main features of SEKnFind?
Koha offers all the usual components of an integrated library system: circulation, online public access catalog (OPAC), reports, overdue notices, etc. In SEKnFind, there is a shared database, so research results show the holdings of all consortium libraries (although searches can be limited to only show materials available at your library). When holds (reserves) are placed, the hold is filled from your own library if the item is available, and from another SEKnFind library if not. Because all materials are on the same database, when the item arrives from another SEKnFind library, you can check it out directly to the patron using Koha. Overdue notices are sent automatically (no staff time involved) to patrons for whom you have an e-mail address. Each library sets its own circulation and fines rules. Patrons can log on to SEKnFind from any location and can see what they have checked out or owe fines on, see what they have checked out in the past, renew items themselves (if the items are eligible for renewal), place their own holds, leave comments on books, and make purchase suggestions.
What are the costs of joining SEKnFind?
There are actually two costs to consider: start-up costs and annual membership.
First, it should be noted that this cost should be significantly reduced for any public library joining SEKnFind because of a state-federal LSTA grant. The State Library has committed to using a portion of its annual LSTA funding to support regional automation projects such as SEKnFind.
The start-up cost, without any LSTA funding is $2,560. For libraries which are already automated, there is also a data migration fee of 12-15¢ per record.
However, the LSTA funds will be used to reduce the start-up cost for any public library to the amount it would pay for the annual fee (see the chart in the next section). For data migration, SEKLS will pay the first $1000, and the remainder would be split equally between LSTA funding and the local library.
Example A. For an already automated library with a collection of 18,000 items and an annual budget of $60,000, the basic start-up cost would be $400. Data conversion would cost the library $580. (18,000 records x .12= $2160; SEKLS would pay $1000, LSTA $580, and the local library $580).
Example B. For a non-automated library with an annual budget of 12,000, the start up cost would be $100.
Annual membership fee
The annual membership fee is as follows:
Institutional budget Annual fee
Less than $25,000 $100
25,001 to 50,000 $200
50,001 to 100,000 $400
100,001 to 200,00 $600
200,001 and up $800
For colleges or schools, this is based on the total institutional budget. A 50% discount will be given for each library beyond the first one from a school district.
If the consortium grows large enough, the annual fee may be reduced in future years. It will not be increased within the five years of the 5-year contract with Liblime.